Commercial Manager working Criteria

COMMERCIAL MANAGER  

JOB DESCRIPTION  

1. Depot Operations  

Ensuring proper storage of stocks and record keeping  

Ensuring compliance with policies such as credit control, payment terms etc,  

Selection, induction, motivation, training and development of depot staff  

Ensuring compliance of local laws such shop & establishment, minimum wages,  

employee rolls, leave register etc  

Periodic performance feedback to depot staff  

Annual performance review using appraisal format  

Increment and promotions of depot staff  

Ensuring timely payment of rent  

Agreements with land-lords including timely  

renewal of the same  

  

  

2 C&F Agents  

Agreements and timely renewal of the same  

Timely payment of C&F charges  

Timely settlement of debit notes  

  

  

  

3. Transportation of Stocks  

Identifying new transporters  

Negotiating rates  

Agreements with transporters  

Timely supply of trucks  

Deliveries at depots within agreed time frames  

Timely payment of transporters' bilis  

  

  

  

4. Claims of Wholesalers & Stockists  

Timely verification and settlement of claims  

  

  

  

5. Insurance (medical, marine,- godown and office)  

Updation of records employees, capital  

assets, godowns & offices  

Timely renewal of policies  

Timely payment of premium  

Timely submission of claims  

Follow up of claims with insurance companies  

  

6. Employee Welfare  

PF, Mediclaim, superannuation, gratuity Updation of records for above  

Final settlement of accounts of ex-employees  

Tracking probationers & confirmation of all employees  

  

  

  

7. Office Administration  

All administrative functions including maintenance of attendance record, leave record, office maintenance, purchase of stationery etc.  

Timely preparation of salary sheet of H.O staff  

Payment of bonus to all employees  

Co-ordinating with various government departments, vendors such as DOT, AEC etc.  

for upkeep of telepliones, electricity, electrical appliances etc.  

Maintenance of furniture & fixtures  

  

  

  

8. Sales tax & other levies (local sales tax, central sales - tax, VAT, TOT, Octroi, service tax etc.)  

Updation of rates  

Optimisation of rates through scanning of Acts and notifications and consulting  

Regional Heads and consultants  

Timely filing of returns  

Assessments  

Ensuring no loss to the company  

Filing of appeals  

Attending important hearings  

Maintaining close liaison with all consultants  

  

  

9. Trade Mark, Patent & Copyright  

New registrations  

Updation of current registrations  

Taking all suitable actions including legal/police action to ensure no infringement of company's registered trade marks and packaging, design and style  

  

  

  

10. Weight & Measures  

Ensure availability of all latest notifications and updation of all records  

Ensure that all company products comply with relevant provisions  

Co-ordinating with Regional Heads and consultants/lawyers  

Compounding/settlement of cases filed against the company

Attending important hearings for above  

  

11. PFA

Track and submit periodic status reports un pending PFA cases

Ensure all company products comply with relevant provisions  

  

12. Other Legal Matters

Replies to legal notices received by company on behalf of suppliers, customers, ex-employees etc.

Sending legal notices for recovery of outstandings from customers Taking all other legal action pertaining to

suppliers/ex-employees etc. Co-ordinating with consultants/lawyers for the above

Keeping self updated on changes in central, federal and local laws pertaining to products, employees etc.  

Authority Guidline of Commercial Manager  

AUTHORITIES (EXCLUSIVE)

1. Sanctions to depots for manpower and capital purchases

2. Ordering adhoc trucks subject to provisions of purchase policy

3. Purchase of stationery within provisions of payment policy

4 Ordering stationery and office supplies  

  

  

AUTHORITIES (RECOMMENDATORY)

1. Rate contract with transporters

2. Increments and promotions of support staff

3. Appointment and increments of H.O. administrative staff  

  

  

COMMERCIAL MANAGER’s

KEY RESULT AREAS

1. Smooth depot operations

2. Compliance by depots of company policies

3 Timely settlement of claims of C&F Agents & wholesalers

4 Smooth and cost-efficient transportation of stocks from factory to depots

Timely settlement of insurance claims

6. Smooth H.O. administration

7. Optimisation of sales tax and other levies to effect savings for the company

8 Timely filing of sales tax returns, assessments and appeals

9. Compliance with weight & measures & PFA laws

10. Timely reply to legal notices

11 Appraisals/increments/promotions of depot/cominercial/administrative staff